More organized purchasing. Fewer losses from expiry and missing supplies.
We can cross-check stock, usage and lots to send alerts, suggest restocking and check deliveries, always with approval from whoever handles purchasing.
What usually gets stuck
- Purchases made from memory, short on one item and overstocked on another.
- Supplies expiring on the shelf.
- Invoices checked in a rush, with items swapped or missing.
Common situations; the first conversation confirms what happens in your clinic.
What can change
The system records stock and usage; the automation calculates coverage and expiry and proposes the order; whoever handles purchasing reviews and approves it; Unitta Flow shows shortages, losses and discrepancies.
What we can implement
- Automation
Stock and expiry alerts
Alerts the person in charge when lots, usage or deadlines need checking.
How to evaluate: Losses from expiry · Discrepancies · Stockouts
- Person
Restocking suggestion
Cross-checks past usage with available stock and proposes an order for human review before buying.
How to evaluate: Turnover · Capital tied up in stock · Stockouts
- Automation
Order and invoice check
Compares order, invoice and receipt; discrepancies go to review.
How to evaluate: Manual time · Discrepancies · Rework
Limits
- Purchases only happen with approval from whoever handles purchasing.
- Health compliance, storage conditions and critical actions follow set criteria and authorized professionals.
- The accuracy of the suggestions depends on the stock and usage data available.
Possible solution, subject to an assessment of the clinic's systems and process.
How it works in practice
The system records, the automation carries out what was authorized, the team steps in when needed and Unitta Flow tracks it all.
Vaccine inventory · Downtown unit
As of today, 08:00| Item | Lot · expiry | Stock | Usage/week | Coverage | Contribution margin | Suggested order | Status |
|---|---|---|---|---|---|---|---|
| Influenza | FLU-2207 · Sep 30 | 38 | 42 | 6 days | 41% | 70 doses | Buy now |
| Hepatitis B | HB-1184 · Dec 15 | 64 | 21 | 21 days | 37% | — | OK |
| HPV | HP-0932 · Nov 20 | 26 | 14 | 13 days | 33% | 10 doses | Buy now |
| Meningococcal ACWY | MN-0418 · Mar 28expires in 18 days | 30 | 7 | 30 days | 35% | — | Use first |
| Pneumococcal | PN-0775 · Aug 10 | 12 | 7 | 12 days | 14% | 10 doses | Review price |
| Shingles | HZ-0261 · Oct 5 | 48 | 6 | 56 days | 39% | — | Don't buy |
InfluenzaFLU-2207 · Sep 30
Buy now- Coverage
- 6 days
- Margin
- 41%
- Buy
- 70 doses
Hepatitis BHB-1184 · Dec 15
OK- Coverage
- 21 days
- Margin
- 37%
- Buy
- —
HPVHP-0932 · Nov 20
Buy now- Coverage
- 13 days
- Margin
- 33%
- Buy
- 10 doses
Meningococcal ACWYMN-0418 · Mar 28
Use first- Coverage
- 30 days
- Margin
- 35%
- Buy
- —
PneumococcalPN-0775 · Aug 10
Review price- Coverage
- 12 days
- Margin
- 14%
- Buy
- 10 doses
ShinglesHZ-0261 · Oct 5
Don't buy- Coverage
- 56 days
- Margin
- 39%
- Buy
- —
Rule: coverage = stock ÷ daily usage. Suggestion = 14 days of usage (until the next delivery) + 3 days of safety stock − stock, rounded up to boxes of 10 doses. Lot that expires before it runs out: use it first, no purchase. Margin below 20%: review the price before buying. Coverage above 45 days: don't buy.
This week's suggested order
What happened in the systems
- 07:00SystemStock, lots and yesterday's administered doses read from the system
- 07:05AutomationCoverage, expiry and margin calculated item by item
- 08:00AutomationOrder suggestion sent to Lucas
- 08:14PersonLucas approved the order
- 08:15AutomationOrder sent to the supplier
- 08:15UnittaIn Unitta Flow: this week's purchasing on track
How we measure
- Losses from expiry
- Supply stockouts
- Discrepancies when receiving invoices
Metrics and baseline are defined before implementation. We don't promise gains before we know the operation.
Where this solution usually fits
Other solutions
SolutionsWant to see what could be automated in your clinic?
Tell us which part of your operation you want to improve. Our team will reach out on WhatsApp.